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I love when someone I follow shares their favorite tools and resources in a blog post or podcast episode. I nearly always discover something I can add to my arsenal.

Maybe I can offer you an “aha!” or two by sharing the favorite writing tools I use day in and day out, too.

A couple – like the mug warmer on my desk to the left of my keyboard – are things I use so much I take them for granted. Others are tools I use weekly, rather than daily.

But they’re all resources I’d panic without – every single one of them.

Category 1: Writing basics You’re Probably Using, Too

I’m a blogger, freelance writer, author, and book marketing resource creator. I wouldn’t be able to earn a living without the tools that are foundational to writing.

Click on the name of each resource to learn more.

Word for Windows

Do you write in Word, too?

This is so basic for me that I’m always (still) a little surprised when someone in an author group asks what software they should use to write their book.

I remind myself that not everybody has been pounding away on a keyboard since desktop computers – along with Word – entered the workplace.

I’m hearing good things about Scrivener for books, too. (If you use it, please tell me what you like about it in a comment below!)

WordPress

WordPress is the tool my website designer used to build my website. It’s particularly blogger friendly – I can create and format content for you without knowing anything about programming.

WordPress has a lot of competition, especially among small business owners like you and me (yes, authors are small business people). Even so, almost half of all websites are powered by WordPress.

It’s both powerful and easy to use. I’m sticking with it.

Category 2: Office Supplies

There’s nothing cool or whizbang about the products in this category that I use daily. But I’d be lost without them.

Mug warmer

I can’t write anything longer than an email without a cup of tea next to me.

This gem keeps it hot as long as there’s something in the cup.

Scholar Notes Organizer notebook

Big thanks to my bestie Marcia for introducing me this side-spiral notebook I use as my “big ideas” notebook.

I record product ideas, capture brainstorming notes, and track progress of products or programs I’m creating. I pay $1.25 for them at Dollar Tree, so check your local dollar store first.

Pilot G-2 07 roller pens

How do I love thee, blue G-2 roller pen? Enough that I bought a 14-pack at BJ’s for a great price.

Word flow is easy and smooth.

Category 3: Success Tools

These are my favorite time-saving, productivity-boosting tools.

Headline Studio

I use this headline-writing tool so much that the brand invited me to join its influencer team.

It’s both a WordPress plug-in and web-based tool that helps writers create effective, attention-getting headlines.

The first week I started using it to craft new headlines and rewrite older ones, my site users increased by 56% and time spent on the site increased 50%.

There’s both a free and premium version. I have a premium account; my influencer link lets you try it free for seven days.

Canva

The top graphic you see on this post? I created it with Canva.

I use this graphics resource almost daily for my weekly blog post images, social media graphics, and to create printable products that include worksheets (I’ll be introducing a printable bundle soon!).

Canva Pro, the premium version, has more options that reduce the amount of time I spend creating content. Still, if you don’t use Canva as much as I do, you can probably get what you need with a free account.

Depositphotos

There was a time when I spent hours scouring free photo sites for images for my blog posts and social media graphics.

But time is money. So I now pay for a Depositphotos image pack and get what I need in seconds.

Huge. Timesaver.

ConvertKit

ConvertKit, my email service provider, was designed for creators like us.

It’s powerful, yet easy to use, and technical support is excellent.

The brand also works hard to help its customers succeed. I recently participated in a free ConvertKit mastermind webinar where participants broke out into small groups to discuss their email marketing challenges. That time with people who are far more experienced than I am was invaluable.

What are your favorite writing tools?

I use other tools, too, such as QuickWrite as a writer’s assistant, and Qwoted to find experts to interview for articles assigned by clients, but not always daily or weekly.

Be sure to check the Resources page on this site for even more help solving problems we all share.

I’m curious about what you use and love, too.

What are your favorite writing tools or resources — from tangibles to software or even services? Please tell us about them in a comment!

I’m a big fan of “my favorite apps and tools” articles because I always discover something new and helpful.

I decided to create one for you, too, but didn’t want to limit it to my favorites. I knew it would be more useful if we heard from other authors about what they’re using to streamline processes, create content, save time, or get inspired.

So, I used HARO and my Facebook group to ask authors about apps and tools they can’t live without.

Here’s what they told me. You might find a gem in here that will make at least one part of the writing and marketing process easier for you.

Favorite apps and tools

Book Brush

“I recently got introduced to Book Brush and I love how easy it is to create social media posts and ads (in the platform appropriate sizes and resolutions), book covers (although I still recommend hiring a professional designer), box sets, bookmarks, and book trailers.”

K.R. Raye, The Colors Trilogy books, beginning with The Colors of Friendship

BookFunnel

“Honestly, as an indie publisher I couldn’t live without BookFunnel. I deliver ARCs, join promos to build my mailing list, and sell digital content directly from my website. And they support audio! I love it so much.”

Diane J. Windsor, publisher, Motina Books

Buffer

“This is one of my longtime favorite tools for social media marketing. Similar to Hootsuite, you can schedule your social media posts across your author platform. In addition, as you browse through social media, you can add interesting posts to your ‘Buffer’ to reshare or retweet later.”

K.R. Raye, The Colors Trilogy books, beginning with The Colors of Friendship

Canva

Canva is one of my favorite tools. I use it to create title images for blog posts (including this one), social media images, and even the worksheets and templates for my new author publicity course, “Get Quoted.”

Here’s why three other authors like it:

“I can create social media posts quickly using it, and I find it really fun to use. It has lots of templates for different social media platforms, for websites, and it has a bunch of stock photos and videos which are great. It’s really easy to make book ads and Instagram posts.”

Risa Williams, The Ultimate Anxiety Toolkit: 25 Tools to Worry Less, Relax More and Boost Your Self-Esteem

“I love Canva tools for creating graphics online. I’m not very tech-savvy, but Canva makes it easy to design attractive ads for events and social media. It’s user-friendly and includes options for customizing graphics and videos for different platforms including Instagram, Twitter, and Facebook.”

Julie Carrick Dalton, Waiting for the Night Song

“I make most of my marketing materials, social media posts, and newsletter graphics using Canva. It offers a huge variety of templates and designs, and it’s fairly easy to use – I learned as I went along. I have the app on my phone, too, so I can access any of my designs and work with them or share them wherever I am.”

Cheryl King, Sitting on Top of the World

Eye Dropper

This Chrome extension is one of my absolute favorites. It lets you identify and match a color you see online when creating graphics. For example, when I review a book here on the blog, I use Eye Dropper to match the title image I create for the post with a dominant or accent color in the book’s cover. I like it so much that I created a short video that shows you how to use it.

Grammarly

“It works as my personal editor, capturing those grammar mistakes I wouldn’t see otherwise. It also has the option to save words to your own personal dictionary. Best of all, it tells me how nice of a job I’ve done!”

Eileen Gillick, Babyland: When I Was a Baby

Instagram

This social network was mentioned by two authors.

“I find that after I post little wellness tips that I get whole ideas for chapters I want to write in my next book, too. Instagram has been a great way to test out writing material for my books and see what people respond to.”

Risa Williams, The Ultimate Anxiety Toolkit: 25 Tools to Worry Less, Relax More and Boost Your Self-Esteem

“The overall positive vibe and super creative and artistic bookstagrams make it a happy and fun place to sell books.”

Sharon Geltner, CHARITY BASHED 

Microsoft Word

“I’m old school here and have worked with the Microsoft suite for decades, so I can easily write, edit, and format my books in Word.”

K.R. Raye, The Colors Trilogy books, beginning with The Colors of Friendship

Minecraft

“I write cozy mysteries and often need a detailed plan of houses or in one case an ocean liner, to make sure of people’s whereabouts and the logic of their movements. Minecraft works surprisingly well and allows me to check and double-check when I’m editing.”

Carmen Radtke, A Matter of Love and Death

Otter.ai

“This helpful app takes down notes as I say them out loud, negating the need to manually type out all my thoughts. This is extremely helpful as I have a habit of coming up with great ideas, but never having anything around to jot down the idea, or it simply takes too long to type it all out.”

Donny Gamble, Code Bytes: Conversations With Internet Entrepreneurs

ProWritingAid

“Without it, I find it very difficult to locate all the little things, like split infinitives, comma splices, and variations in spelling between the UK and the U.S. While it is not foolproof (and does take time to review a 150,000-word manuscript), it is a great starting point for getting a work ready for a beta-reader or editor.”

Benjamin X. Wretlind, Out of Due Season: The First Transit (not yet released)

Publisher Rocket

“Once everything is published and I am ready to market my work, I turn to Publisher Rocket, which helps me discover categories and keywords to better promote my book.”

Matt Donnelly, Naughty Week

QueryTracker

“QueryTracker is an invaluable tool for writers who are trying to get an agent (aka ‘in the query trenches’). It allows you to find agents who are open to your genre(s) and track the queries you send and the responses you receive.”

Finola Austin, Bronte’s Mistress

Reminders

“One of my favorite apps I use when writing is a tool called Reminders on iOS and Mac. It’s a powerful little app to create a list, then add quick notes, and reminders for when a thought comes to mind. This is especially handy when in the middle of writing you don’t want to interrupt focus, but don’t want to forget your thought. Simply jot it down with an alarm set for an hour later or even the next day. One hack is to use Siri for when you don’t want to type the thought down.”

Roberto Torres, The Local Marketing Handbook

Save the Cat

“I’m a huge fan of the Save the Cat franchise of books, videos, and software for writers. In particular, I love the Scene Cards and Beat Cards, which are index-card-sized decks that provide templates for hitting the major plot points when drafting a new novel. They are easy to stick to a wall or spread out on the floor to visualize your whole story and see what’s missing. Then you can pack them up to fit in your pocket.”

Julie Carrick Dalton, Waiting for the Night Song

Scrivener

We’ve got three votes for Scrivener, so maybe it’s something we should check out, right? Here’s why authors like it.

“This is hands-down the number one piece of software I have in my writing arsenal. It allows me to keep all of my writing organized and makes outlining and chapter writing easy (and fun!) — and best of all, it keeps everything in one app so I’m not bouncing around from Word to Google Docs to PDFs to websites, etc.”

Matt Donnelly, Naughty Week

“I can’t imagine writing without Scrivener, software that allows you to format all different types of manuscripts. My first novel and my forthcoming novel are dual timeline narratives that bounce back and forth in time. Scrivener makes it easy to color-code different timelines and move chapters around. It also has a great corkboard feature which makes it easy to leave yourself notes.”

Julie Carrick Dalton, Waiting for the Night Song

“I love the ability to see my outline and chapter text simultaneously while drafting and that Scrivener allows me to store my hefty historical research, including reference images, all within the same project.”

Finola Austin, Bronte’s Mistress

Squarespace

“I used Squarespace to build my author website and use its email campaigns to distribute my monthly author newsletter. There are some design functions that I wish were easier, but overall, I am happy with it. I can easily go in and update, change, or add things to my site. For this, too, I have the app on my phone, and I’m currently obsessed with going in and checking my analytics.”

Cheryl King, Sitting on Top of the World

Vellum

“Vellum is an incredibly user-friendly publishing app and has a number of features to produce quality print files for physical books and e-books.”

Matt Donnelly, Naughty Week 

WordSwag

This one’s mine. WordSwag is an iPhone app that lets you combine words with pictures to create social media images. It’s easy to use and there are lots of image and “style” options that let you create exactly the mood and look you need. I often use it to create quote graphics for my blog and social media.

Share your favorite apps and tools

I’m grateful to these authors for sharing their favorite apps and tools with us. Testimonials from users are “social proof” that help us make decisions about tools that will or won’t help us.

What are your favorite apps and tools for writing, publishing, and marketing? Please tell us in a comment.